Relocating to a new office can be a stressful time. It requires months of planning and lots of organisation, from finding new premises, to liaising with fit out contractors and coordinating movers. An area which often gets overlooked is your IT systems.
These systems are the lifeblood of your business and factoring them into your relocation plans is important. Ensuring your IT equipment, servers and business phone systems are fully functional on the first day in your new office will minimise downtime and employee frustration.
The list below outlines the key IT considerations for your office move:
1. Internet Speeds: Before making the final decision on your new office location, we recommend checking the download / upload internet speeds to ensure they satisfy your business requirements. Once a new location and move date are confirmed, allowing plenty of time for phone line and internet installation is important. Depending on the type of desired connection, this could take up to 3 months so early planning is critical to ensure these services are available on day one of occupation.
2. Ports: Ensuring you have enough power points for your equipment and data ports for your internet and telephone connections is important. Ensuring these ports are in locations convenient to you is equally important. At this stage, thinking about your IT and telecoms in the wider context of your business growth can be valuable as it is significantly cheaper to install extra points for future employees now rather than at a later date.
3. IP Addresses & Servers: If you have inhouse servers, relocating these to the new office is clearly essential. An area which is often overlooked however is updating your IP address so that emails and web services are pointed to the right location.
4. Network Cabling: your infrastructure will be connected via physical wires. The technology within these wires has developed over the years, with the ability to impact your network performance. Undertaking a review of the cabling and network configuration is important. If the wiring is CAT5, you may wish to upgrade to CAT6 wiring as this will allow you to achieve maximum speeds from your internet and future proof your network.
5. Cloud Solutions: An office move can provide the perfect opportunity to consider the benefits of moving to the Cloud. This will enable you and your staff to continue working from any location, thereby minimising downtime associated with the relocation. Cloud systems also provide an essential backup to prevent any important data from being lost in the move.
6. The Physical Move: Moving your IT equipment is not as simple as disconnecting and reconnecting your computers. This aspect of your office relocation is best handled by a specialist managed IT company that can ensure the safe transportation and installation of your systems. They will have the expertise to dismantle your IT network, reassemble it safely and carry out the necessary testing to ensure everything is back up and running correctly.
The key to any successful office move is careful planning. The list above will help you address the key areas relating to your IT systems to ensure your business is fully operational on day one.