Foration Blog

Three cloud services that can change your business for the better.

Paul Weeden

Written by Paul Weeden

Founder & Managing Director at Foration. IT and technology fixer.

[fa icon="clock-o"] 9 February 2016 [fa icon="user"] Paul Weeden [fa icon="folder-open'] advice, productivity, Compliance, Office 365, organisation, security, business continuity, cloud

Unless you move to the Gobi Desert and live like a biblical hermit, you cannot avoid the word “Cloud”. Whilst we appreciate that it is overused, there just isn’t a better word in the market that describes or conveys the message any better.

However, bare in mind that the emergence of cloud is also part of how we live our everyday lives, from the weather and traffic on our smartphones, streaming the latest album from Spotify or even paying our car tax by monthly subscription. This model for consuming services is the way forward.

In this short and hopefully concise blog,we review three key cloud products that can really benefit your business.

Collaborate, Control and be Productive with BOX

BOX improves the way you can manage, share and collaborate your information. It delivers the ability to secure and encrypt your documents, and set permissions meaning that only relevant stakeholders access relevant content. IT can be implemented across the business, and allows your employees to access and collaborate across any devices at any time and from anywhere. With version control giving you visibility on tracking and real-time updates, meaning if anything is modified you are always seeing the latest document version, this can save a world of pain when collaborating with team members.

  • It enables mobile and free working for staff.
  • It delivers controls and safeguards to protect data.
  • Documents are available offline through the sync facility.
  • It delivers version history allowing tracking of previous document changes.
  • Provided visibility of access statistics so you can see who has done what and when.

Using a tool like box for the business can really improve document security and ultimately provides a great way for colleagues and third parties to share and collaborate on projects, proposals and everyday tasks.

Efficient Communication and Compliance with Office 365

If you have not come across Office 365, you have probably been in that hole in the Gobi Desert. For Microsoft the route to market is now well and truly established, with the cloud, and this is substantiated by the growth they have seen in their cloud services.

Like BOX, having a cloud based application allows for 24/7 access to your data and tools from anywhere. It centralises your data which is protected and delivered from the most advanced datacentres in the world, and removes the complexity and diminishing performance normally associated with running these services in-house. The scalability of the product means users can be added or removed with ease making administration simple and as it is a subscription based model, also helps with cash flow.

Using Office 365 also can help with compliance and licensing issues often found in office, where volume licensing for office products or differing versions of boxed retail versions were in use. Having one platform ensure everyone is compliant, and using the latest versions of the software.

Office 365 allows you to

  • Work with products you and your team know and trust.
  • Delivers a robust and secure platform.
  • Delivers control and efficiency.

Read more about Office 365 here.

Back up, Protect and Recover with Datto

Some of us have been unfortunate enough to have a laptop or computer that develops the blue screen of death. If your data was not been backed, like me you may have lost some pretty important documents or family photos. Now imagine if your business had a disaster or cyber-attack that removed access to all of your critical business data, how will you survive? Could you survive?

At Foration, we recommend all businesses have a backup process, fully tailored to the needs and recovery time required to get the business up and running. With remote backup, you can tailor the system to back up at chosen intervals meaning all critical data is safe and secure. If a failure occurs you can restore from the last back up in no time at all.

Five main benefits of remote backup.

  • Security.
  • Protection.
  • Ease of use and recovery.
  • Convenience and management
  • Storage capacity.

Find out more about backup and disaster recovery.

If you’re looking to find the services that can make your business run smoothly, them talk to our team and find out for yourself just how easy it is to reach the cloud.

 

Paul Weeden

Written by Paul Weeden

Founder & Managing Director at Foration. IT and technology fixer.

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